For any situation where a series of tasks needs to be carried out, a ‘standard’ can be put in place. The standard represents current best practice for those tasks (or steps).
Lean working involves using standards to improve quality and productivity, removing any areas of waste or ambiguity and helping you to identify any bottlenecks. The standards are also useful for enforcing compliance across your organisation and for benchmark training requirements against.
Our lean enterprise system makes it easy for you to create your own Standardised Work Charts (SWCs/SOP/Work Instructions) to record and share your own standards, supporting and ensuring compliance across all areas of your business.
Record Tasks and Steps
For each SWC you add to the system, you can add related Job Element Sheets (JESs), Standardised Work Chart Lifting Plans (SWCLPs) and Hand Written Lines (HWLs). These let you record individual steps for each standard, along with any related information and/or timings.
Adding information is simple, whether it’s details of a step, a ‘key point’ of information, helpful image, details of tools and parts or ‘walk time’ between steps. You can also drag-and-drop steps on your screen to change their order, and add the same JES to more than one SWC. What could be easier?
Put Safety First
Safety is important to everyone. Each JES has its own Safety Equipment section where you can select any equipment that’s necessary for the task. Once it’s selected, not only will it be clearly listed for anyone to read, but they’ll also see an outline of a worker (the ‘safety man’) wearing that equipment. A simple, but effective, way of preventing any confusion, and meeting your health and safety and duty of care obligations.
Add ‘Layout’ and ‘Quality’ Images
The Layout section of each SWC gives you the option of uploading images to show the layout of the factory or work station/area relevant to the step. You can then annotate the images to add any information you want.
Define Tools and Parts
Users have the flexibility to define which tools and parts should be used for each step in a JES. While system administrators have additional access so that they can add and manage the details of the tools (including additional parameters, such as Torque values) and parts users can choose.
Use Version Control
Without a proper system in place, it can be difficult to be sure you’re working on the most recent version of a standard. The built-in version control gives users with document controller roles the ability to create a draft version of any SWC, without affecting the current (published) version. They can create as many draft versions as they like, view any previous versions and see if anyone else is working on a draft of the same standard.
Add (Annotated) Images
Not only can you upload multiple images to each standard, but our deceptively simple Annotator tool makes adding annotations to uploaded images easy.
You can add text, shapes and more, in any colour you choose. If you decide at a later date that you want to change it, no problem – you can delete the text without losing the picture, giving you a clean slate to start again without the hassle of re-uploading the image.
Own A Standard
A SWC is owned by a single user at any one time. Handovers allow the ownership, and therefore the responsibility, of a SWC to pass from one user to another.